Children's Program Monitor
Monitor for Children's Program - Supervisor: Darra McDowell
  • Monitor needs to be interacting with attendees, creating a safe environment for the children
  • Greet parents and children as they enter the room and direct them to the Teen assistants that will be supervising the children during the program.
  • For safety reasons- don't allow children to be coming & going during session.
What Volunteer can expect: to be at job 10 mins before program begins to ensure safety of children coming and going. To remain at program till after children have been picked up by parents.

What will be provided: (pick these things up at Volunteer Booth when you sign in)
  • Clipboard with evaluation sheet to be filled out by you during program
  • a walkie-talkie for communicating with Supervisor for any technical difficulties at program (sound or lighting problem)
What kind of activity does this job require? Sitting during program, Standing and Alert during sign-in and sign-out times.
Children's Program Assistant
Children's Program Assistant - Supervisor: Darra McDowell
Great for teens
Duties include:
  • Helping check-in children at beginning of each session
  • Assisting Team leader keeping order and keeping track of team.
  • Escort to bathroom along with another assistant
  • Checking out children at end of each session
  • Providing "crowd control" to your group by encouraging their attention toward the speaker and keeping the children with their team.
  • Read the Children's Worker policy
What Volunteer can expect: to be at job 15 mins before program begins to ensure safety of children coming and going. To remain at program till after children have been picked up by parents.
Prayer Booth Attendant
Prayer Booth Attendant - Supervisor: Darra McDowell
  • Attend the prayer booth being available to pray for requests as they are received and pray with individuals who might stop by.
  • Pray specifically for the convention, the speakers, the vendors and the attendees.
What will be provided: a booth with chairs, a box for prayer requests, tissue box, and cards for people to write prayer and praises on.

What kind of activity does this job require? Sitting and praying; listening to those that come into pray or praying with them.
Host/Hostess
Host/Hostesses for Speaker sessions - Supervisor: Darra McDowell
This job is suitable for Teens!
  • Come to Volunteer Booth 15 minutes prior to scheduled session.
  • Highlight your name on the sign-in sheets and get Volunteer Ribbon.
  • Pick up a clip board with Host/Hostess Monitor Evaluation Sheets for the seminar.
  • Greet guests as they arrive for the workshop.
  • Help with seating if necessary
  • If there are problems with the room or the sound system, please send someone to the volunteer booth to report the situation or call Volunteer Coordinator
  • Complete an evaluation form for each session and turn them into the volunteer booth at the end of your shift
  • You will not need to introduce the workshop. Just keep watch on the time and use the flip chart to hold up so the speaker can see it at 15mins, 10 mins, 5mins and Stop. This allows the next speaker time to get set up.
  • If anyone asks about speaker's handouts, they are only available to print online at www.chaponline.com under speaker handouts.
  • Please remove the speaker's water bottle after each session.
  • Please seat yourself near the back of the room so you can watch the group and so the supervisor can get to you if need be.
What Volunteer can expect: to be at all sessions during job time assignment.

What will be provided: (pick these things up at Volunteer Booth when you sign in)
  • Clipboard with evaluation sheets to be filled out by you for each session
  • a walkie-talkie to use for communicating with Supervisor for any sound or lighting problems. (unless you have a cellphone, then a number will be given you to reach the Supervisor.)
What kind of activity does this job require? Sitting and listening (some standing or walking to retrieve used water bottles & possibly seat people) Host/Hostess is welcome to, and encouraged to, bring a notebook to take personal notes of speaker sessions.
Info Booth Attendant
Information Booth Attendant - Supervisor: Darra McDowell
  • Review the contents of the Volunteer and General Information Handbook for CHAP Convention (on desk top).
  • Be thoroughly familiar with layout of Farm Show and be able to give directions.
  • Provide answers for questions or direct to those with answers.
  • Assist Volunteer Booth workers with their responsibilities when needed.
  • Assist with "Lost and Found" items
What Volunteer can expect:
  • To be trained upon arrival, either by Supervisor or by volunteer you are replacing.
  • To answer lots of similar questions throughout day (ex; restrooms, directions, what time it is, when sessions start, hours of convention, etc)
  • To have the container for lost & found items.
What kind of activity does this job require? Mostly sitting. Should be an outgoing individual, willing to answer questions or direct questions to Supervisor, and always have a ready smile.
Floater
Floaters - Supervisor: Darra McDowell
  • Floats may be assigned to fill unexpected volunteer vacancies.
  • Floats may have several different assignments during their shift.
What a Floater needs to know or come prepared to do: Study map to know locations of bathrooms, nursing mothers room and locations of speaker's rooms to be able to give directions.
What a Floater needs to bring: A willing attitude to serve any job that we need them to fill.
Volunteer Booth Attendant
Volunteer Booth - Supervisor: Darra McDowell
  • Review contents of map online or in CHAP Convention brochure.
  • Verify volunteer assignments, explain them if necessary, and give directions to the rooms.
  • Maintain master lists of Volunteer assignments. (Volunteers will report to the volunteer table 12 minutes before their assignment and mark off their name on the enlarged sheets with a highlighter marker.)
  • Let Supervisor know if someone does not show up for their job so a floater can be assigned.
  • Distribute and collect CHAP volunteer ribbons, which will be given to each volunteer as they come to serve. (They should be instructed to return the ribbon upon the completion of their assignment. If they are Host/Hostesses covering multiple talks in the same room, they do not need to report between talks, but should mark their name off for their complete time slot before starting.)
  • Provide each Host/Hostess with a clipboard containing all they need for the sessions they are assigned to cover. (Include time cards)
  • Make sure there are new evaluation forms for the next speaker session on the clip boards.
  • Keep all completed evaluations to turn over to the CHAP Board at the end of the convention.
What Volunteer can expect:
  • To be trained upon arrival, either by Supervisor or by volunteer you are replacing.
  • To answer lots of similar questions throughout day (ex; restrooms, directions, what time it is, when sessions start, hours of convention, and more)
What kind of activity does this job require? Standing & Sitting (with spurts of up and down action to answer people's questions). Needs to be an outgoing individual, willing to answer questions or direct questions to Supervisor, and always have a ready smile.
Pre-convention Preparation Crew
Pre-convention Preparation Crew - Supervisor: Doug Rothgaber
  • This job will take place on Saturday, May 2 from 1 to 5 PM
  • The work location will be the CHAP office, 231 N. Chestnut St, Palmyra, PA 17078
  • This job involves working as a team to placing name labels on envelopes, placing the proper wristbands in envelopes for each pre-registered family, and alphabetizing the pre-registered attendee envelopes
  • Volunteers must be adults who are adept at alphabetizing and working with numbers.
Set Up
Set Up Crew - Supervisor: Bob Finley (Thursday only)
This job is suitable for Teens.
  • Set up chairs, tables, registration area, etc.
  • Hang signs.
  • Assist vendors/speakers as needed.
Tear Down
Tear-Down Crew for Convention - Supervisor: Bob Finley
  • Take down tables, signs, registration area, collect mats, gather left over materials, etc.
  • Stack chairs.
  • Assist vendors/speakers as needed.
Security/Maintenance
Security/Maintenance - Supervisor: Bob Finley
  • General Security/Maintenance
    • Report to Volunteer /Speaker Booths, to sign in, check assignment, pick up volunteer ribbon and walkie-talkie. All but the last two duties listed are General Security/Maintenance responsibilities.
    • Be familiar with building layout
    • Make sure proper doors remain closed.
    • Provide assistance to sound/recording crews as necessary.
    • Provide assistance to vendors with mechanical/electrical problems.
    • Patrol building for anything that seems to be out of order or a potential problem.
    • Provide assistance when spills or rain problems occur.
    • Report problems to the supervisor immediately.
  • Specific Security/Maintenance
    • Watch the incoming individuals during the Convention at the Convention Hall entrances and vendor entrance doors to ensure that they have name tags and/or wrist bands.
    • Watch the Early Bird Shopping attendees on Friday morning to be sure they are eligible for this benefit.
    • Monitor entrance of speakers & vendors in limited access areas
Registration Kiosk Computer Assistant
Registration Kiosk Computer Assistant - Supervisor: Doug Rothgaber
Shifts begin one half hour earlier than other shifts and overlap for training.
Your job may include:
  • Give directions for pre registered and walk-in attendees.
  • Direct walk-ins to the computer bank for on-line registration.
  • Must be competent using computer and Internet browser
  • Typing skills for data entry required
  • Oversee and assist attendees entering online registration
  • Re-set computers for next attendee
  • Direct attendees to the resource bags for schedule and layout information
  • Distribute wristbands and remind people to keep them for both days
Registration Cashier Assistant
Registration Cashier Assistant - Supervisor: Doug Rothgaber
  • The CASHIER slots are for those folks that are comfortable with a cash register and entering payments into a laptop database.
  • You will receive training at the start of your shift.
Registration Check Payment Assistant
Registration Check Payment Assistant - Supervisor: Doug Rothgaber
  • The Check PAYMENT slots are for those folks that are comfortable with entering check payments into a laptop database.
  • You will receive training at the start of your shift.
Entry Pass Distributor
Entry Pass Distributor - Supervisor: Doug Rothgaber

Specific training will be given at the beginning of each shift.
Shifts begin 15 minutes before other shifts and overlap for training.
Your job may include:
  • Distribute wristbands and convention brochures and remind people to keep them on for both days
  • Give directions for pre registered and walk-in attendees.
  • Direct walk-ins to the computer bank for on-line registration.
What kind of activity does this job require? Standing and a warm, welcoming smile.
Resource Bag Distributor
Resource Bag Distributor - Supervisor: Doug Rothgaber
This job is suitable for Teens.
  • Greet guests with a warm smile.
  • Aggressively pass out Resource Bags to every family as they enter the Convention Hall.
What will be provided: the bags filled with great resources and convention brochure

What kind of activity does this job require? Standing and a warm, welcoming smile.
Vendor Booth Attendant
Vendor Booth - Supervisor: Margaret Shaver
  • Report to Volunteer Booth 5 minutes before scheduled session and pick up volunteer ribbon
  • Check off name to verify coverage.
  • Check with either Margaret or current vendor volunteer to obtain pertinent information regarding the time slot being covered.
  • Read through Hot Sheet (a quick overview of vendors and their potential needs and FAQ)
  • Attend the Vendor Booth, answer questions for vendors, etc.
  • Direct vendors to their booth, General Exposition Services and CHAP Lounge if applicable.
  • Pass out packets if requested by Vendor Coordinator.
Vendor Check-in Kiosk
Vendor Check-in Kiosk - Supervisor: Margaret Shaver
Report to Volunteer Booth to sign-in and pick up volunteer ribbon. Duties include
  • Check-in vendors representatives that enter the convention after 8:00 am: this will entail having reps sign in and receive their wristbands.
  • Follow the instruction included at the booth regarding Vendor representatives.
  • Redirecting reps as necessary to register if needed
  • Check-in any Edutainment Booth companies/demonstrators; they will be required to sign in
What Volunteer can expect: To be at job 15 minutes before hand to receive any instructions from the previous volunteer. This job takes place in the registration area of the Convention. There will be a special kiosk marked "Vendor Check-In". This job will require sitting and standing. This job will require an outgoing individual who is able to maintain a pleasant demeanor even under pressure.
CHAP Lounge Monitor
CHAP Lounge Monitor - Supervisor: Nada Rothgaber

This job is covering the lounge that serves the food and provides a rest area for CHAP staff.

Volunteer will be monitoring the entrance, collecting lunch tickets and politely turning away those who are not permitted in.
  • Allow entrance for green, white & blue tags
  • Collect tickets for meals.
  • Turn tickets into Volunteer or Speaker Booth at end of shift, DO NOT dispose of them.
What kind of activity does this job require?

Door Monitor - mostly sitting. There are times of low traffic during this job and you may want to bring a book or knitting to fill those moments.
CHAP Lounge Server
CHAP Lounge Server - Supervisor: Nada Rothgaber

This job is covering the lounge that serves the food and provides a rest area for CHAP staff.

Two Volunteers will be arranging & refilling all items for box lunches; platters of premade subs, toppings, cookies, bottled drinks, napkins and various condiments. The CHAP Lounge anticipates serving lunch to about 175 people.
  • After signing in at Volunteer Booth, please report to the CHAP Lounge where you will be:
  • Filling food trays and overseeing food supplies.
  • Cleaning tables as needed and able.
What kind of activity does this job require?

Those laying out the food will be provided with gloves and expected to wear them while arranging and refilling all food items for a box lunch buffet. These volunteers will also be responsible to wipe off tables (when needed) with light cleaning supplies that will be provided. Extra gloves will also be available for this task if desired.
Recording Booth Sales
Recording Booth Sales - Supervisor: Jeremy Good
  • Report to Volunteer Booth 15 minutes before scheduled session and pick up volunteer ribbon.
  • Check off name to verify coverage.
  • Report to the recording booth to carry out duties which include:
  • The sales of CDs by check, cash or credit card.
  • Labeling CDs if needed.
  • Have pleasant people relations and be aware of customers that they are being waited on promptly.
  • Become familiar with the speakers and topics being recorded as you will be asked about them often.
  • Specific training will be given at the beginning of each shift for special assignments.
Recording Duplicator
Recording Duplicator - Supervisor: Jeremy Good
  • Report to Volunteer Booth 15 minutes before scheduled session and pick up volunteer ribbon.
  • Check off name to verify coverage.
  • Report to the recording booth to carry out duties which may include:
  • Running duplicator machine.
  • Labeling CDs
  • Being flexible to help at booth where needed.
  • Specific training will be given at the beginning of each shift for special assignments.
Recording Session Recorder
Recording Session Recorder - Supervisor: Jeremy Good
This job is suitable for teens.
If teens volunteer for this position, we ask that they be responsible and alert to following instructions.
  • Report to Volunteer Booth 15 minutes before scheduled session and pick up volunteer ribbon.
  • Check off name to verify coverage.
  • Report to the recording booth to be shown how to run recorder.
  • Sit at speaker session(s) for time slot to start/stop and monitor the tech cam that is recording the speaker.
  • Specific training will be given at the beginning of each shift for special assignments.
UCS Book Sales
Used Curriculum Book Sales Volunteers - Supervisor: Rob & Sylinda Alfred
CURRENTLY NOT AVAILABLE
UCS Checkout
Used Curriculum Check-out - Supervisor: Rob & Sylinda Alfred
CURRENTLY NOT AVAILABLE
UCS Tear Down
Used Curriculum Tear Down Volunteers - Supervisor: Rob & Sylinda Alfred
CURRENTLY NOT AVAILABLE
Speaker Booth Attendant
Speaker Booth - Supervisor: Nada Rothgaber

Volunteer will be assisting Super Volunteer by giving breaks, running errands, and being flexible to serve where needed.
  • Review contents of Volunteer and General Information Handbook for CHAP Convention (on desk top).
  • Know locations for various rooms and be able to direct speakers.
  • Verify the signing in of all the speakers - see instructions with the Speaker Information Handbook (on desk top).
  • Distribute speaker's honorariums - see directions with Speaker Information Handbook.
  • Oversee signing in and out of walkie-talkies. See directions in Speaker Information Handbook.
  • Assist speakers and vendors with the use of the copy machine. (Collect fee.)
  • Make announcements over PA system according to the guidelines in the Speaker Information Handbook.
Guest Speaker Booth Watcher
Booth Watcher - Supervisor: Darra McDowell & Nada Rothgaber

Must be known by CHAP
  • Attend the booth of a special guest speaker while he/she is doing a workshop.
  • Assist with selling items, answering questions, etc. at the direction of the speaker.
  • If you are not needed by the speaker, report back to the Volunteer Booth for reassignment.
  • If you are assigned as a floater, you may be called to help in any given area.

PLEASE NOTE: We do not receive confirmation from speakers on their needs till mid-April. In the event that a Booth Watcher is not needed, you will be notified and asked to select another job where need is greater or asked to remain a floater till we know where we have need. Thank you for your cooperation.
Convention Tour Guide
Convention Tour Guide - Supervisors: Phil & Stephaney Mitchell

SPECIAL:
Volunteer needs to have been to CHAP convention in recent years.
Volunteer needs to have homeschooled for more than 2 years.
As you probably remember, the first time or two at the CHAP convention can be a bit overwhelming and nerve-wracking. Please be ready to assist families with a friendly smile. You may be one of the first people this homeschooling family is encountering at the CHAP convention.
  • familiarize yourself with the vendor hall viewing the map online and walking around the hall at convention
  • make special note of restrooms, food court, teen track, children’s program, used curriculum sale, the recording booth, and various speaker venues.
  • be friendly, engage them in conversation, have a listening ear
  • point out each area of interest listed above (restrooms, food court, etc.)
  • answer any questions and return to CHAP Booth at end of tour.
Email volunteer coordinator via volunteer@chaponline.com for more detailed instructions once you have signed up for this job.
Host/Hostess for Teen Track
Host/Hostesses for Teen Track - Supervisor: Darra McDowell
This job is suitable for Teens!
  • Come to Volunteer Booth 15 minutes prior to scheduled session.
  • Highlight your name on the sign-in sheets and get Volunteer Ribbon.
  • Pick up a clip board with Host/Hostess Monitor Evaluation Sheets for the seminar.
  • Greet guests as they arrive for the workshop.
  • Help with seating if necessary
  • If there are problems with the room or the sound system, please send someone to the volunteer booth to report the situation or call Volunteer Coordinator
  • Complete an evaluation form for each session and turn them into the volunteer booth at the end of your shift
  • You will not need to introduce the workshop. Just keep watch on the time and use the flip chart to hold up so the speaker can see it at 15mins, 10 mins, 5mins and Stop. This allows the next speaker time to get set up.
  • If anyone asks about speaker's handouts, they are only available to print online at www.chaponline.com under speaker handouts.
  • Please remove the speaker's water bottle after each session.
  • Please seat yourself near the back of the room so you can watch the group and so the supervisor can get to you if need be.
What Volunteer can expect: to be at all sessions during job time assignment.

What will be provided: (pick these things up at Volunteer Booth when you sign in)
  • Clipboard with evaluation sheets to be filled out by you for each session
  • a walkie-talkie to use for communicating with Supervisor for any sound or lighting problems. (unless you have a cellphone, then a number will be given you to reach the Supervisor.)
What kind of activity does this job require? Sitting and listening (some standing or walking to retrieve used water bottles & possibly seat people) Host/Hostess is welcome to, and encouraged to, bring a notebook to take personal notes of speaker sessions.